As boards of governing return to normal operations the hybrid board meeting is fast becoming the standard. This new method allows nonprofit trustees and directors to be able to participate remotely at meetings and also attend in person at a later date. This is a great option for many boards since it eliminates the need to accommodate quarantine times and travel restrictions. However the hybrid board meetings could also be problematic if they’re not planned and implemented properly.
One important aspect for a successful meeting https://itsboardroom.com/data-room-for-business-deals-and-how-to-operate-with-it/ is clear communication between in-person and remote participants. Having a quality video conference system with high-speed internet access is vital, so that both in-person and virtual attendees can be heard clearly. It is recommended to use a dedicated audio speaker for the participants in person, and also to give remote attendees the option of sharing their screen in order to make it easier for them to follow the discussion.
An agenda that is clear is essential. This will help keep the meeting focused and on the right track and avoid the issues that can arise when meetings are held for too long. It is also beneficial to provide a brief break for participants in person to allow them to reenergize themselves and remain productive throughout the meeting.
It is also a great idea to choose the facilitator for each meeting. This is especially crucial in lively discussions. It is easy for people who are in person to overlook their virtual counterparts and ignore the imbalance that is created when certain people are physically present and others don’t. Facilitators can help bring balance to the two groups, and keep the board on track.